meeting

Location:Ø  Central/Easy accessØ  AffordableØ  Comfortable Facility:Ø  Hotel§  Services, for example, catering, utensils rental for most part simple to organize. Ø  School/University§  Cost may be lower.  §  Scheduling dependent on school year cycle.  §  Food service on campus may be available for your use.Ø  Corporations/Associations/Engineering Firms§  Businesses with huge gathering rooms might be a decent hotspot for meetings. §  Offer an ease elective.

Ø  Community Centers/Convention Centers§  These differ with area and size, expenses and administrations Meeting Facility Requirements:Ø  Be sure there is enough room to put up your session.  Ø  Allow additional space for registration, onsite enrollment and systems administration.  Ø  Theater seating may be function admirably for a lecture style presentation; however, an interactive workshop may require classroom seating, boardroom, panel discussions need head table, etc.   Ø  Are there hookups for any technology you need?  Ø  If someone is participating by conference call, is there a speakerphone in the room.  Ø  Need an Internet hookup, ensure there is one available. Audio Visual & Technology Requirements:  Ø  Microphone:  Do you require a microphone for your speaker or microphones for addressee’s questions?Ø  Computer, data projector, screen: Will you need a PC and data projector and screen for the presentation.  Is the speaker bringing that equipment, or are you responsible for providing that?Ø  Speakerphone: Is a speakerphone required?  Ensure there is a phone line and phone in the room.Ø  Tech support: If you are using the hotel to provide your equipment, do they have technical support on staff?  If not, who will supply that assistance and for what cost.

  Ø  Internet hook-up: Ensure you have the speed you require, and your PC has the proper hardware and software to attach.   

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